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Digital Filing System
Organization at Scale

Transform chaotic file repositories into organized, searchable archives. AI-powered renaming that reads, understands, and standardizes documents across your entire organization.

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v4.2.10 | released 5 days ago

Trusted by 6100+ professionals for enterprise-scale document management.

The Problem

The Hidden Cost of Naming Chaos

Time Lost to Searching

Your highest-paid employees spend hours each week hunting for documents that should take seconds to find. Legal searching for contracts. Finance tracking down invoices. HR locating compliance records. That's expensive expertise wasted on digital archaeology.

Audit and Compliance Risk

When regulators ask for documentation, "I know it's in here somewhere" isn't an acceptable answer. Inconsistent naming makes compliance reviews take 3x longer and increases the risk of missing critical documents entirely.

Onboarding Friction

Every new hire faces the same cliff: learning your organization's undocumented, inconsistent, tribal-knowledge filing system. Knowledge transfer becomes impossible when the knowledge isn't encoded in the files themselves.

Collaboration Breakdown

When teams name files differently, they stop being able to work together efficiently. Version control breaks down. Duplicates multiply. The filing system that was supposed to enable collaboration becomes an obstacle to it.

The Solution

AI That Reads, Understands, and Organizes

True Document Understanding

Renamer.ai opens each file and actually reads it. It identifies document types, extracts key data - dates, amounts, vendor names, reference numbers - and uses that intelligence to build meaningful, consistent file names. This isn't pattern matching. It's genuine comprehension across 30+ formats.

Smart Templates: Your Rules, Enforced Everywhere

Define your naming conventions once. Renamer.ai applies them consistently across every document, every team, every department.{vendor}_{document_type}_{reference}_{date}becomes the standard - automatically enforced without requiring human discipline.

Magic Folders: Set Once, Organized Forever

The real transformation isn't cleaning up existing chaos - it's preventing future chaos. Magic Folders run in the background, automatically renaming new files as they arrive. No manual intervention. No human inconsistency. Just permanent, automatic organization.

24+ Languages, One System

Global operations mean global documents. Smart language detection handles documents in 24+ languages, extracting the right data regardless of source language.

Proven at Enterprise Scale

250,000 Files in Under One Week

A quarter million files. Renamed, organized, and standardized in days, not months. That's not a theoretical capability - it's a real deployment that demonstrates what enterprise-scale document intelligence looks like in practice.

M&A Document Processing

When acquisitions close, you inherit years of another company's filing chaos. Due diligence rooms full of inconsistently named contracts, financial records, and legal documents.

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With Renamer.ai: Process the entire acquired document library in days. Standardize naming across merged entities. Make acquisition documents searchable and audit-ready from day one.

Compliance Archive Migration

Regulatory requirements don't pause for filing system cleanup. When you need to migrate legacy archives with consistent, compliant naming - the timeline is weeks, not quarters.

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With Renamer.ai: Transform legacy archives at scale. Apply current naming standards to historical documents. Create audit-ready archives without manual document-by-document review.

Legacy System Modernization

Digital transformation projects stall when organizations realize their file repositories are ungovernable. Years of inconsistent naming makes migration planning nearly impossible.

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With Renamer.ai: Standardize legacy files before migration. Create consistent naming that works with modern document management systems. Turn ungovernable archives into organized, searchable assets.

Enterprise Features

Built for Enterprise Requirements

Scale

Thousands of files per batch, 30+ formats, parallel processing

Control

Custom template builder, variable extraction, organizational standards enforcement

Automation

Magic Folders with background processing, real-time monitoring, zero ongoing effort

Global

24+ languages with automatic detection, consistent output regardless of source

Your Filing System Transformation Starts Here

Every enterprise has unique document challenges. Different naming conventions, compliance requirements, integration needs, and scale demands.

Our enterprise team works with you to design a solution that fits your specific requirements - whether that's a one-time archive transformation or an ongoing automated system.

Contact Enterprise TeamTry Free Demo

Free consultation. Custom pricing based on your needs.

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FUTURISTICA d.o.o.
Ul. Frana Žižka 20 2000 Maribor, Slovenia
Company Registration: EU, Slovenia